Example solution
Inventory Management
When goods received and dispatched are recorded in different files, it is hard to know what is actually available. Here is how warehouse teams could record stock movements from a phone.
- Status
- Proposed solution
- Category
- Workflow Automation · Inventory Visibility
- Who it's for
- Warehouses, distributors, small retailers and e-commerce businesses
The challenge
Different spreadsheets show different stock levels
Receipts, dispatches and transfers are recorded in separate places, often after the fact. It becomes difficult to establish current stock levels or understand discrepancies.
Our approach
Record every stock movement in one place
A team member would scan an item with a phone and record a receipt, dispatch or transfer. The shared stock view would update, with alerts when quantities fall below agreed thresholds.
How it could work
- 01
Scan
Scan an item or QR code using a phone.
- 02
Record
Enter a receipt, transfer, dispatch or adjustment.
- 03
Check
Validate the quantity and location before saving.
- 04
Update
Refresh the shared inventory view.
- 05
Alert
Notify the team when stock falls below a configured threshold.
Potential benefits
A clearer picture of available stock
- Up-to-date stock levels without reconciling multiple files.
- Traceable adjustments with author and timestamp.
- Less manual copying between spreadsheets.
These are potential benefits, not measured results from a client deployment.
Design priorities
Keep it practical
- Quick mobile updates at the point of work.
- Validate entries early rather than reconciling later.
- A clear audit trail for adjustments.
- Consider integrations with existing systems in a later phase.
Where we would start
Where we would start
This is an example of a possible solution, not a finished product or a completed client project. We would first review your current workflow and test a small, focused prototype before agreeing on scope or technology.
Dealing with something similar?
We can review your current process, identify where time is being lost and suggest a practical first step tailored to your business.