Example solution
Time Tracking & Timesheets
Employees report hours through text messages or chat, and supervisors later copy them into spreadsheets. This example shows how teams could record hours as they go and prepare payroll inputs with less chasing.
- Status
- Proposed solution
- Category
- Workflow Automation · Mobile Timesheets
- Who it's for
- Construction, logistics, manufacturing and field teams
The challenge
Timesheets become a problem just before payroll
Hours arrive through chat, on paper or verbally. At month-end, managers have to pull everything together, verify entries and chase missing information.
Our approach
Record hours on mobile. Approve them as you go.
Employees would enter hours from their phones and assign them to a job or site. Supervisors could review entries throughout the month, then export approved hours for payroll.
How it could work
- 01
Record
Employees log their hours from a phone after each shift.
- 02
Assign
Link each entry to a job, site or shift.
- 03
Review
A supervisor reviews and approves entries.
- 04
Resolve exceptions
Flag missing or unusual entries for clarification.
- 05
Export
Prepare approved hours as payroll input.
Potential benefits
Less month-end admin
- Fewer missing or unclear time entries.
- Less manual consolidation at month-end.
- A clear record of who approved each entry.
These are potential benefits, not measured results from a client deployment.
Design priorities
Easy for staff, clear for managers
- Fast mobile entry that fits the workday.
- Supervisor review before payroll processing.
- Payroll-ready exports, with integrations considered later.
- Appropriate access controls and data protection.
Where we would start
Where we would start
This is an example of a possible solution, not a finished product or a completed client project. We would first review your current workflow and test a small, focused prototype before agreeing on scope or technology.
Dealing with something similar?
We can review your current process, identify where time is being lost and suggest a practical first step tailored to your business.